Volunteer Programs Manager
Berkeley Public Schools Fund

SPRING 2021

About the Schools Fund

The Berkeley Public Schools Fund (the Schools Fund) is a non-profit organization with deep community roots. Through core grantmaking and volunteer programs, the Schools Fund collaborates with educators and community partners to promote equity in Berkeley’s public schools so that every student thrives.

The Schools Fund supports the Berkeley Unified School District, a district with a diverse population of 10,000 students and 19 schools.

The Schools Fund staff and board work together to promote equitable access to a high quality, public school experience. Join our team and help carry forward this mission!

Position Responsibilities

The Schools Fund is seeking a dynamic and highly organized educator, with program management experience and a seasoned equity lens, to continue to grow and lead the Schools Fund’s Berkeley Schools Volunteers programs. This includes:

  • Distance Learning/Classroom Volunteers (200+ volunteers) ~50% time
  • Zoom Mentors (150+ mentors), in partnership with UC Berkeley’s Public Service Center ~35% time
  • COVID-response Volunteers, in partnerships with Program & Development Manager (800+ volunteers) ~15% time

Promotion & Recruitment

  • Collaborate with the Programs team to develop and execute a strategic and data-informed recruitment plan for the ongoing diversification of the BSV community
  • With technical support from our team, develop and maintain all volunteer program-related materials, including website content, online forms, and promotional collateral
  • Be one of the external faces of Berkeley Schools Volunteers
    • Build trusting relationships with BUSD Principals, teachers, and staff
    • Co-present BSV Classroom Volunteers to BUSD staff each fall
    • Strategically promote BSV to educator pipeline institutions, community-based organizations, and volunteer networks

Communications

  •  In conjunction with Schools Fund staff, design, draft and publish bimonthly e-newsletters to BSV’s Classroom Volunteer community
    • Newsletter writing includes feature writing and light editorials, in addition to sharing resources and promoting upcoming events
  • Design strategic messaging to teacher community twice a semester

Teaching, Training & Facilitating

  • Co-design and co-lead (and eventually lead solo) the onboarding experience for both returning and new Classroom Volunteers with an equity focus
  • Co-design and facilitate year-long calendar of equity-driven learning events (both in-house and contracted) for the Classroom Volunteers community
  • Collaborate in the design and facilitation of the Schools Fund’s biannual Teaching & Learning Advisors meetings
  • Co-design and co-facilitate ongoing and end-of-year BSV Volunteer appreciation efforts

Screening

  • As a Schools Fund Custodian of Record, update and ensure the confidentiality of volunteer criminal background check information, as needed
  • Update volunteer screening policies, safety practices, and training materials to stay current with BUSD Human Resources and CA State Education Code

Data & Evaluation

  • In collaboration with the Program Team, update program goals annually and track progress ongoingly
  • Conduct both formative and summative evaluations of BSV programs and practices, through periodic surveys and focus groups
  • Write an annual year-in-review evaluation report for the Berkeley Schools Volunteers program at large
  • Manage ongoingly all volunteer data in Salesforce

Matching & Managing

  • Match Classroom Volunteers to Host Teachers, based on a variety of dynamic criteria; follow up on assigned matches at least once each semester
  • Mediate Classroom Volunteer-related challenges and address volunteer and school staff grievances, in line with BUSD policy
  • Co-lead Zoom Mentors program including weekly meetings with ZM leadership team, ZM Site Directors, and school site counseling team
  • Mentor ZM (Cal student) Site Directors in all aspects of program management and leadership
  • Check in regularly with Schools Fund staff overseeing COVID-response teams, and support their work as needed

Program Design

  • In partnership with Cal’s Public Service Center, redesign the Zoom Mentors program in summer 2021, based on site needs and current mentoring best practices

Budgeting

  • Co-develop annual budget for all BSV programs

Preferred Qualifications

The Ideal Volunteer Programs Manager is:

  • Deeply aligned with the Schools Fund’s mission of ensuring equitable access to a full and vibrant public school education for every student
  • An educator – someone who understands both student and teacher needs, as well as curriculum, pedagogy, and school leadership across a variety of grades
  • A people person: welcoming and able to connect authentically across different identity dimensions
  • A trainer – at ease designing adult learning experiences (including on equity topics) and presenting to diverse audiences
  • Capable of staying on top of correspondence with large numbers of people, while maintaining strong attention to detail
  • Communicates with purpose and nuance, both orally and in writing
  • Demonstrates a deep personal and professional commitment to racial equity work, and is eager to contribute to an inclusive working and learning environment
  • Is community connected – understands and can navigate the strengths and complexities of a diverse, public school ecosystem
  • Embodies growth mindset and lifelong learning
  • Has prior experience with Salesforce
  • Speaks Spanish

Minimum Requirements

  • 2+ years of program management experience in an educational or nonprofit settings OR equivalent education/experience
  • High school graduation or equivalent
  • Clear a criminal background check
  • Reading and writing on screens and in print
  • Occasional travel to school buildings and event sites within Berkeley
  • Occasional need to carry equipment weighing up to 25 lbs

Compensation and Benefits

  • Compensation commensurate with experience: $70,000 – $85,000
  • Generous benefits that include: 100% employer-paid medical; generous vacation & sick time accrual; 17 total paid federal + BUSD holidays; 401K retirement fund; and an Employee Assistance Program
  • Flexible work schedule
  • Flexible work location, most days. When COVID restrictions are safely lifted, our team is likely to work a combination of remotely and in-person. The Schools Fund’s office is co-located with BUSD Central. It is less than a mile from downtown Berkeley, has easy access to free parking, is close to bike paths, and is walking distance to restaurants and a stream-fed park
  • A collegial and supportive professional environment with a shared value around work-life balance

To Apply

Please submit a letter of interest, resume and writing sample in a single .pdf file to bsv@berkeley.net. In your letter of interest, please describe:

  • Your strengths and areas of growth within the role’s key responsibilities
  • How your commitment to equity shows up in your life/work

Applications will be reviewed immediately and candidates with the best fit will be contacted for interviews. Unfortunately, the volume of applications will prevent us from responding to all applications received.

EQUAL EMPLOYMENT OPPORTUNITY AT THE SCHOOLS FUND

The Berkeley Public Schools Fund is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

We also know that great candidates can bring skills that we have not thought of just yet, and who won’t fit everything we’ve described above. If this is you, please don’t hesitate to apply. Tell us what unique contributions you can offer. We are dedicated to improving our organization and know that part of it means to better reflect the people we serve.

We are committed to diversity and building an inclusive environment for people of all backgrounds and ages and we especially encourage members of traditionally underrepresented communities to apply, including women, people of color, LGBTQ people and people with disabilities.

The Schools Fund is currently engaged in a process to deepen our commitment and practice of equity and anti-racism. The candidate must share this commitment, and demonstrate an openness to critique and help transform both internal and external systems.